PROPERTY MANAGEMENT SERVICES

Rental Appraisal

An initial meeting at your property to offer our opinion as to a realistic current market rental value and presenting a good opportunity to discuss the property’s potential and offer any advice that you may require. We will discuss the service we offer, in as much detail as you wish, and answer any queries you may have.

Marketing

By instructing us to market your property, you will benefit from a pro-active marketing commitment combining both traditional and modern methods, second to none. Our marketing software will produce full-colour details with room dimensions and ample photographs which can be accessed from our website, rightmove.com and your property will benefit from our eye catching to let board, if required.

Viewing

We will arrange for interested parties to view your property and will always accompany viewings. We will be available to accompany viewings six days a week, diaries permitting.

Referencing

Once interested parties express the desire to rent a property they will complete application forms, pay-over our administration fee and be thoroughly vetted. We will require residential identification, carry out a credit assessment verifying the electoral role, searching public records for any adverse information such as CCJ’s, Bankruptcies, Voluntary Arrangements and verification of current and previous addresses. We will also take-up a written Employer’s reference or other satisfactory verification of financial means or income and a previous Landlord/Agent reference, if appropriate. All Tenancies are now subject to mandatory Right To Rent Checks in order to comply with the Immigration Act 2014 as amended 2016.

Should we receive applications from parties who we feel are good candidates but whose applications are a little weak (for example, a particularly young applicant) then we will advise you accordingly and, should you be agreeable, take a Guarantor to the tenancy.

For applications received from parties on Housing Benefit, a clean credit history and residential identification will still be required and we will take a Guarantor to the tenancy, who must meet all of the above criteria. We will establish whether or not you are agreeable to applications of this nature prior to marketing

In all cases we will keep you fully informed and only proceed with your approval.

Initial Monies

In all cases we will take at least one month’s rent in advance and the equivalent of five weeks rent as a bond, in cleared funds, prior to the tenancy. We will hold the bond as Stakeholder. As a member firm of the Tenancy Deposit Scheme, we will register the tenancy details online and issue the appropriate certificate to the Tenants to ensure that the bond is held within an appropriate insurance based scheme to comply with The Housing Act 2004 (Chapter 4 Sections 212 – 5; and Schedule 10) deposit protection requirements.

Legal Documentation

We will prepare all the necessary Tenancy Agreements, Guarantee Agreements and Legal Notices.

Inventories

Whether furnished or unfurnished, we will prepare a detailed Inventory and this will be supported with photographs.

Installing Tenants

We will take meter readings and write to the appropriate utility suppliers (Gas, Water and Electricity) and notify the Council Tax Department with regard to the change in occupation.

On-going Collection of Rent

With most modern tenancies, the rent period is monthly and where we are professionally managing the property, we will arrange for Tenants to pay this directly to Assured Residential, usually by standing order and in advance. Monies due to Landlords are paid out on a monthly basis, at the end of each month, less our fees and less any Landlord Supplier or Contractor payments. We will, of course, keep you fully informed of any anomalies or problems with the collection of rent.

On-going Contact and Maintenance Issues

When professionally managing your property we are the point of contact between Landlord and Tenant. We will report to you with any issues or maintenance required. We have a team of approved Contractors on hand who usually provide a cost-effective solution to any maintenance required. You can, of course, nominate your own Contractors to carry out any works or attend to them yourself. We will endeavour not to spend any monies without your prior approval. Should funds be adequate, maintenance costs can be deducted directly from rents collected and shown on the Statements we render to you.

Continuity/Renewals

At the appropriate point in the tenancy we will establish whether you, the Landlord, wish to renew the tenancy and depending on your desire, either serve the appropriate possession notice or contact the Tenants to establish whether or not they wish to renew. If they do wish to renew, we will draw-up the necessary documentation. Renewals are at no additional cost to the Landlord.

If your Tenants do not wish to renew, we will advertise your property for re-letting, approximately one month before they are due to vacate. Our Tenancy Agreements provide that access must be allowed with regard to viewing for re-letting one month prior to the termination of the Agreement.

Check-out

Shortly after receiving the keys back from exiting Tenants, we will carry out an inventory inspection and report to you with any issues and with your approval will refund the Bond after agreeing any deductions. We will take meter readings and write to the utility suppliers (Gas, Water and Electricity) and Council Tax Department with regard to the change of occupancy.

Dilapidations

Most tenancies conclude in a satisfactory manner. A Landlord must allow for fair wear and tear to the property, but fair wear and tear excepted, a Tenant must render the property in the same clean order as when they took over the tenancy. Should there be any issues, we will liaise with both Landlord and Tenant in order to resolve these issues. The primary purpose of the Bond is to secure against dilapidations caused by a Tenant.

Our Fee

Initial Letting Fee, payable at the outset of each new tenancy - £150 inc VAT

Plus monthly management commission